New Auto Archiving tool for Outlook Mac for Office 365 2016 and 2011

Posted: March 14, 2014 in Archiving Outlook Mac
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Outlook Mac Office 365

Update! From version 1.0.16 our arhive tool now supports both Outlook Mac for Office 365 (ver 15/16.x) and Office 2011 (ver 14.x), see the downloads section to get the latest upgrade. For details on the new Outlook version and important information if you plan to run the two versions simultaneously see this post.

Corporate administrators: If you are interested in rolling out our tool to your whole organisation? We now support volume discounts, pre-configuration suitable for auto deployment systems, single key licence management etc You can find more information here.

You may also download and rate our tool on these sites:

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We have had an overwhelmingly positive stream of feedback over the open source Outlook Archive script which we would like to say a huge thanks to the community for, but it’s also been noted for it’s many challenges, especially for people with less technical background or too little time to follow the many steps to configure or schedule the script.

To get to the next level of features in a more professional product we now have a faster native Mac application that will cover all of the scripts features and lot lot more (all configurable through a user interface). Most notably you can now optionally archive and backup to the cloud (such as a GMail account) which keeps your years of archive safe from a machine crash and keeps them accessible and searchable.

Direct Download

Mail Archive

Installer DMG

Download the tool

You can download an unactivated trial version of this software. It can simulate all archiving operations and reports but will not actually move any mail or calendar items (runs in simulation mode). In this way you can ensure it operates to your satisfaction before purchase. To make the software fully functional you need only purchases a licence code and enter it in to the Licence tab of the software to activate it.

Direct Download

Installer DMG

Purchase a licence

For multi-volume licensing options and discount codes please find more detailed infomation here

– Within 24 hours a payment receipt will be sent to you after our standard fraud checks complete which also contains the code (see section “Delivered Codes”) for activation in the Licence tab of the application
– To pay via Pay Pal please select USD as your payment currencyPayment Types
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Before purchase, please ensure you are comfy with my refund and other policies that are part of the End User Licence Agreement.  Most notably, we respect your privacy. Through user configuration that you setup, this tool transfers mail and calendar items between your personal online accounts and your local storage and in the case of Cloud Archive may optionally store your data in personal cloud accounts like GMail. However, information relating to your private email accounts or the data contained therein, will NEVER be sent to 7thDomain Software. Please read the Data Collection and Privacy policy sections for more details.  

  1. Alan Sam says:

    How can I check that Auto Scheduler is functioning properly?

    Software only works when I run it manually. I would like it to run automatically and have set a daily schedule. But everyday I check, the archive function has not run.

    • Hi Alan

      Please just be aware that this scheduler used the underlying Mac OSX scheduling system called launchd:

      Our UI simply writes a configuration for the process to a config file in this location. You can manually configure it with more advanced options if you wish or automated deployment scripts:

      One nuance and this is driven by limitations in Outlook is our software actively blocks two processes operating on the Outlook mailbox for data safety reasons. You need to quite the configuration application so that the schedule will run. If the scheduler launches and finds another instance running it will immediately quit as that instance may be in an active manual run or modifying Outlook.

  2. mjbrej says:

    is there a way to move an existing archive created by the tool from one machine to another–and to then move the tool to a new machine, too?

    • You can certainly move the tool between machines. See the User Guide section for an article on uninstalling or migrating the configuration files. The licensing is per machine so you can deactivate your current licence within the tool on the Licence Tab and then re-activate on the new machine as you would a fresh install.

      As for the archive this is stored in Microsoft’s Outlook database. It does not offer a programming interface or export function so we were not able to support this from our tool. You will have to manually move over the database to the new machine. There are many articles detailing the location of the files in Outlook 2011 and 2016 (where it’s different). Any problems please contact our support email.

    • Sorry for late reply. Yes you can copy the profile database from machine to machine and the tool can be moved too.

  3. Humberto says:

    So I purchased the license and ran an archive; But the instructions on where the archive is located are confusing. Archive to this folder is set to “Yahoo-POP”

    I looked on my Mac’s root directory, in my home directory “humbertosanchezii” and in “Documents”

  4. Micheal says:

    Thanks for sharing this tool information it is useful to us.

  5. Rob Allegro says:

    Hi Michael,

    Looks like a great tool – once question before I buy…

    What happens in a restore situation? So my Mac blows up and I need to restore the Outlook archive data your tool has created. Provided I have a time machine backup of the Profile (which I believe is located in “~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile”), what happens next? I launch Outlook, reconnect to my Exchange account, and then restore using time machine the archived data to the original location? Is it possible to restore just the archive data your tool processed and not the entire profile? I would rather have Exchange pull everything down and just restore the archive data for local access.

    – Rob

    • Hi Rob, unfortunately Outlook is architected in a manner that separating out the ‘cached exchange’ data from the data uncer ‘On My Computer’ is not possible. It’s one singel data store. The only way to achieve that is to enable cloud archiving feature and push your mail in to an IMAP cloud account. Then after your mac blows up you simple add back your exchange and cloud archive account and it will pull all mail down to the local cache. Hope that makes sense 🙂

  6. Bill says:

    Michael, does each archive create a new archive file, or are they added to the existing file? Assuming there is a single archive file, if I have added or deleted folders since the previous archive, how is that handled? Thank you.

    • Hi Bill, Outlook has a single database (comprised of many files). Your archive is simply stored in a root folder under ‘On My Computer’. This is a logical location within the Outlook database. You can add or delete folders there as much as you like. To backup your outlook database (which also includes your online mail account caches) you can use time capsule or manual methods. However our tool also offers a ‘push to cloud’ method which moves your mail in to a mail acount such as gmail.

  7. Keith Sant says:

    Michael, new to Outlook 2011 for Mac but am a heavy email user for business. I’ve recently manually archived by folders (Clients) to the “On My Computer” in Outlook 2011. Will your archiver work in moving these files to Dropbox?

    • Hi Keith, our cloud archiving process isn’t at the file level. You could use time machine or other backup tools to backup your local Outlook database (referred to as an Identity by Microsoft). Our tool takes your mail in it’s folder structure and moves it into a cloud mail account (such as a gmail account). The advantage of this is your mail is accessible and searchable via Outlook or the web interface of mail. Whereas backups at a file level have to be restored before you can access them.

      See our user guides for more details on how our process works.

  8. Matt MacPherson says:

    What happens to email that has been flagged – e.g. added to tasks for follow-up? If they are archived into a different directory, does this break the flag? AutoArchive on the windows version would skip over flagged email – e.g. leave them in the original folder until the flag was removed.

    • Hi Matt, great question, this is catered for in the tool. By default the tool will not archive items that are marked for follow-up but not complete (this includes flagged items that has no target date, as by definition these are always incomplete). If you wish to override that behaviour and archive them then there is setting in the advanced section of the mail configuration tab that allows you to do this.

  9. Sarah Pryer says:

    I have purchased the software and downloaded but when I come to use it says I can’t because:You have Mac OS X 10.6.8. The application requires Mac OS X 10.7 or later.
    Is there a solution to this without upgrading the operating system?

    • Hi Sarah, unfortunately not, the program makes use of certain libraries in the operating system which were not present in 10.6.8. We reviewed getting more backward compatible but it would deteriorate the user experience beyond what we would like. Furthermore Apple’s latest operating system is now free.

      We do encourage customers to try the product before they buy (it’s free to try out in simulation mode). However, we don’t want you unhappy with your purchase so please contact us on and we will arrange a refund if you aren’t ready to upgrade to a later operating system.

  10. says:


    Im very happy to buy a license, as I have been so pleased with what you have done but if I buy and download the software (which I only want to use to archive one Exchange account) will it upset what I have at the moment? I work on the philosophy if it aint broke dont fix. Do I need to upgrade to get the same archiving?

    Can you confirm that eveni I (with little techie skills) could download your new better tool without mucking up your old tool that is working so well?


    Kind regards David

    David Ledesma South-Court Ltd Tel: +44 1883 724743 / +44 794 114 3823 E-mail: [cid:4B0D62E6-B52F-4306-9649-169F06313D40]

    From: 7thDomain Software <> Reply-To: 7thDomain Software <> Date: Friday, 14 March 2014 07:01 To: David Ledesma <> Subject: [New post] New Auto Archiving tool for Outlook Mac 2011

    Michael Needham posted: “I have had an overwhelmingly positive stream of feedback over my open source Outlook Archive script which I’d like to say a huge thanks to the community for, but it’s also been noted for it’s many challenges, especially for people with less technical back”

    • Hi David,

      Yes the new tool can even works side by side with the old tool, however it becomes redundant so ultimately it’s better to disable the old tool once the new tool is setup and working well. The key is to ensure that when you configure the new tool that you choose the same ‘Local Archive Folder’ under ‘On My Computer’ that you currently have your script storing your archived mail in to. The default in the script was: “Archive Mail”. Other than that the new tool is configured to all the same defaults as the script, so it can take over the archiving process and it will be seamless.

      We will support you throughout the process and you can contact for any help. I’ll personally make sure the transition works for you.

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